executive assistant.

We are currently seeking an "Executive Assistant" for our business partner operating in the healthcare sector, for whom we provide consultancy services.

JOB DESCRIPTION

• Create the daily, weekly, and monthly calendar for the Chairman of the Board; schedule and prioritize meetings and appointments.
• Organize Board of Directors and senior management meetings; prepare meeting agendas, necessary information, and documents.
• Provide end-to-end organization for Executive Board meetings, including agenda, participant, schedule, and document preparation; manage the meeting process, record discussed topics and decisions made, and follow up on determined actions.
• Document meeting notes and decisions; ensure timely completion of assigned actions by the relevant departments.
• Coordinate tasks and requests conveyed by the Chairman of the Board to departments, and regularly report the current status of processes.
• Prepare reports, presentations, research, analysis, and briefing documents required by the Chairman of the Board.
• Efficiently manage the flow of information and communication between internal departments and the Chairman of the Board.
• Coordinate meetings and interactions with external stakeholders, business partners, public institutions, and other professional contacts.
• Plan domestic and international trips end-to-end, including transportation, accommodation, transfers, meetings, and visit schedules.
• Accompany the Chairman of the Board on business trips, meetings, and corporate events when necessary.
• Manage incoming phone calls, emails, invitations, and correspondence according to importance and priority.
• Ensure all documents belonging to the Office of the Chairman are archived in an orderly, up-to-date, secure, and accessible manner.
• Professionally coordinate protocol, guest reception, corporate invitations, and special event processes.